Expired assets

Expired assets in Optimizely Content Marketing Platform (CMP) have an Expired tag on them. When an asset expires, it does not automatically disappear or become unusable. You can still decide what to do with the asset.

You can set expiry dates for assets stored in the Library and uploaded to tasks. You can search for and set a date with a date picker, filter for assets about to expire (or have already expired), and receive email and in-app expiration notifications.

Make the asset expiry date mandatory

You can make asset expiry dates mandatory. CMP offers two settings: one for uploading assets and one for pushing assets from tasks.

1. Click on your profile and go to Assets.

2. Set whether to Require Expiry Date for Direct Uploads and Require Expiry Date when Pushing Assets from Tasks. The changes save automatically.

   

For example, if you require the expiry date for direct uploads, users see a message that the expiry date is required before completing their upload.

Set an expiry date when uploading to the Library

You can set the expiry date for an asset when you first upload it. 

1. Go to Library> Add > Upload.
2. Select an asset. See Library overview for the ways you can upload an asset. 
   
3. Click Asset Expiry Date and select a date. 

4. Click Save and Apply to upload the asset.

Set an expiry date for an existing asset

1. Select an asset.
2. Click File or Image Information.
3. Click Asset Expiry Date and select a date.
   
4. Click Save.

Set an expiry date for an asset from a task

After you upload content to a task, you can set an expiry date. See Content workspace for information on adding content to a task and pushing assets from a task to the Library.

1. Go to your task and click Content.
2. Select a piece of content that you uploaded and click Asset Expiry Date to select a date. 
   
3. Click Save.

Get notified about asset expiry

You can choose to be notified about the expiration of assets you watch. Go to your profile > Notifications. Under Watcher Notifications, select the Library tab. You can be notified 1 day, 7 days, 30 days, 60 days, or 90 days before an asset expires. You can also choose to be notified in the app and through email.

Filter assets by expiry date

Regular assets and expired assets display in the library by default. You can filter expired assets from the filter panel in the library using the Asset Expiration > Show Expired Only toggle, as shown in the following image: