Manage assets

  • Updated

Optimizely Content Marketing Platform (CMP) gives you several options for managing assets, including uploading, deleting, restoring, and setting expiration dates.

Upload

CMP automatically adds assets associated with completed tasks and published articles (original and licensed) to the library for later use. To add assets, click Upload. A dialog box shows a list of options to initiate your upload. 

Library-2.png

  • My Device – Drag and drop or select files from your device.
  • Stock Images – Select from stock images already available in the platform. Search with any keywords in the search bar and find your desired stock photos directly from the library. Fuzzy search lets you find what you are looking for even if you do not know the name for it. Search for a variation of the asset name. For example, searching for celebrate also returns results for celebration. 

    Library-3a.png

  • Asset Address (URL) – Enter the URL of an existing asset.
  • Box – Connect your Box account with Optimizely Content Marketing Platform (CMP). 
  • Dropbox – Connect your Dropbox account with CMP.
  • Google Drive – Connect your Google Drive account with CMP.
  • OneDrive – Connect your Microsoft OneDrive with CMP.
  • Google Web Search – Find images from Google and add them to the Library.

    Library-4.png

To set the asset file size limit, go to your avatar > Asset Management. An administrator can set the file size upload limit.

Asset-management-settings.png

Delete

You can delete assets from the library. Select the asset you want to delete, and select More (...) > Delete.

You can also delete an asset by clicking the asset title and selecting Delete.

Restore

If you want to restore an asset you deleted, go to your avatar > Recycle Bin. You can search for the asset by its title and click Restore. 

Expire

You can set expiry dates for assets stored in the library and uploaded to tasks. You can search for and set a date with a date picker, filter for assets about to expire (or have already expired) and receive email and in-app expiration notifications.

Set an expiry date when uploading to the library

You can set the expiry date for an asset when you first upload it. 

  1. Go to library> Add > Upload.
  2. Select an asset. See Library overview for the ways you can upload an asset. 
  3. Click Asset Expiry Date and select a date. 

  4. Click Save and Apply to upload the asset.

Set an expiry date for an existing library asset

  1. Select an asset.
  2. Click File or Image Information.
  3. Click Asset Expiry Date and select a date.
  4. Click Save.

Set an expiry date for an asset from a task

After you upload content to a task, you can set an expiry date. See Content workspace for information on adding content to a task and pushing assets from a task to the library.

  1. Go to your task and click Content.
  2. Select a piece of content that you uploaded and click Asset Expiry Date to select a date. 
  3. Click Save.

Get notified about asset expiry

An asset owner, task owner, or watcher of an asset receives two email notifications about asset expiration: one when seven days remain till the asset expires and another on the day before the asset expiry date. Expired assets have an Expired tag on them.

When an asset expires, it does not automatically disappear or become unusable. You can still decide what to do with the asset.

Filter assets by expiry date

Regular assets and expired assets display in the library by default. You can filter expired assets from the filter panel in the library using the Asset Expiration > Show Expired Only toggle, as shown in the following image:

Asset-expiry-2.png

Index library assets

You can set library assets as indexable so that the public URLs generated in CMP display in search engines. Go to Asset or Image Information and select the checkbox to Enable Search Engine Indexing. This lets search engines find the asset when referenced on a public-facing website.

If a public URL has not been generated, enabling search engine indexing prompts you to generate the public link. 

You can also disable search engine indexing by disabling this option. This takes a couple of days to be reflected in search results.

 

Asset Management settings

You can have all assets be indexed by default in the Asset Management settings. However, you must enable the option to generate a public URL by default as well.

Go to Settings > Asset Management and select the checkbox to Enable Search Indexing. This disables the option to Add assets to Library without Public URL. When users add assets to the Library, they have a public link that search engines can index.