Expire assets

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You can set expiry dates for assets stored in the library and uploaded to tasks. You can search for and set a date with a date picker, filter for assets about to expire (or have already expired) and receive email and in-app expiration notifications.

Set an expiry date when you upload an asset to the library

You can set the expiry date for an asset when you first upload it. 

  1. Go to library> Add Upload.
  2. Select an asset. See Library overview for the ways you can upload an asset. 
  3. Click Asset Expiry Date and select a date. 
  4. Click Save and Apply to upload the asset.

Set an expiry date for an existing asset in the library

  1. Select an asset.
  2. Click File or Image Information.
  3. Click Asset Expiry Date and select a date.
  4. Click Save.

Set an expiry date for an asset from a task

After you upload content to a task, you can set an expiry date. See Content workspace for information on adding content to a task and pushing assets from a task to the library.

  1. Go to your task and click Content.
  2. Select a piece of content that you uploaded and click Asset Expiry Date to select a date. 
  3. Click Save.

Get notified about asset expiry

An asset owner, task owner, or watcher of an asset receives two email notifications about asset expiration: one when seven days remain till the asset expires and another on the day before the asset expiry date. Expired assets have an Expired tag on them.

When an asset expires, it does not automatically disappear or become unusable. You can still decide what to do with the asset.

Filter assets by expiry date

Regular assets and expired assets display in the library by default. You can filter expired assets from the filter panel in the library using the Asset Expiration > Show Expired Only toggle, as shown in the following image: